The MBC Student Employment Opportunities
Facts & Guidelines for Supervisors
- Why have a job program? Primarily to use our Federal
Work Study Program money to pay eligible students to work in campus jobs
awarded as part of need-based financial aid award packages and at the
same time provide needed help in the College's various offices and departments.
Students eligible for a job as part of a financial aid package have priority
for jobs, and after they have been placed, other students may have jobs
on a "non-need" basis. All jobs are to be assigned through
the aid office, though faculty and staff will define the jobs and may
request specific individuals for these jobs. The aid office can place
a requested student in a job as "non-need" if no need-based-job-eligible
student is in line for it.
- It's a real job! Students complete I-9's and tax withholding
statements (W-4 and VA-4) for us and sign job contracts. Pay is by check
and subject to taxes. Earnings must be used for educational expenses,
which include tuition, room and board, books, travel and personal expenses.
Students expect us to provide an opportunity to earn their awarded money
from the jobs they have accepted. We need to let them work enough to
earn the expected amount.
- The potential value: It's a way to earn money and an
opportunity to develop job skills, responsible attitudes, and a reputation
for reliability. As the supervisor who oversees work, offers praise and
support, and gives guidance and criticism, you are a key to making the
student's job a success.
- Pay procedures: It's a good idea to post the pay schedule
and procedures in the work area so that you and your assistants are aware
of the exact dates covered by each pay period and when timecards must
be submitted for pay. A SUPERVISOR'S SIGNATURE IS REQUIRED on the timecard
to provide us with verification that the work was accomplished and the
hours are payable. Timecards have to pass muster in the College's annual
audit and must comply with signature and accuracy requirements.
- How much can they work? Hours and earnings awarded a
student are shown on her contract copy provided to you. Variations can
be made in the arrangement of hours in any week, or even the total hours
worked from week to week, but must eventually result in only the maximum
earnings for the year indicated on the contract. Contact the aid office
at any time throughout the year to check on a student's remaining hours/earnings.
- What if it just isn't working? Adjusting to a new job
is not always easy, so please make every effort to work things out with
a student who is having difficulties. As her supervisor, you are best
equipped to explain a problem to the student and to offer suggestions
for its solution. After you have talked to her to no avail, put the problem
in writing to her with a copy to the Financial Aid Office. Then, if you
feel she does know but is still not working with you to get the results
you need, call the Financial Aid Office if you want the Student Job Coordinator
to make an attempt at resolving the problem. After we've ALL tried unsuccessfully
to make a plan that will allow the student to keep working for you and
get the work done as you need it done, a student can and should be released
from the job. If she simply isn't capable of doing what the job requires
we will try to find her a job that she can handle. If she just WON'T
do what is required, then she's dismissed and we are not responsible
for continuing her employment. Dismissal should be by written notice
to the student, copied to Financial Aid.
- Spot-check: On a monthly basis we will send an email
with the total number of hours your students have worked. We ask
that you reply agreeing that it shows the correct number of hours you
originally OK'd for the student or telling us that it does not. This
will be extra work for some but can help us escape having to go to a
system requiring each supervisor to be responsible for submitting timecards
to be paid by the deadline each month. To avoid such a restrictive system
for the pay process, extra diligence is encouraged and will be worth
Questions? Contact: Katilyn Duggins, firstname.lastname@example.org, 540-887-7228