Financial Aid Timeline for Adult and Graduate Students


Adult Degree and graduate students enroll in their programs throughout the year … fall, spring and summer. Because of their unusual timing, we try to work within their schedule wherever possible.

The farther ahead you plan (at least 10 to 12 weeks preceding enrollment), the less anxiety you will have. You must allow time:

  • for the FAFSA to reach the federal processor and be processed;
  • for us to receive and process the results in the form of an award letter (you must be accepted by your program before an aid award letter is issued);
  • for you to review and return any necessary documents

The earlier you start the process, the easier it will be if any glitches occur. Keep the following steps in mind:

  1. Informational materials are automatically sent to new applicants for admission.
  2. You should fill out the Free Application for Federal Student Aid (FAFSA or FAFSA en Español) using data from a completed tax return (see the instruction booklet for other documents needed) and mail it to the federal processor or file it electronically. Remember, file early and list MBC’s Title IV Code (003723) on the form.
  3. If you are an undergraduate Virginia resident, file the Tuition Assistance Grant application with our office. The primary deadline is July 31.
  4. If you listed MBC on your FAFSA, the federal processor electronically sends us your Student Aid Report (SAR) at the same time they send a hard copy to you at your home address or the e-mail address you provided them.
  5. We prepare an aid package listing all available aid for the fall and spring semesters. If you are selected for verification, a verification worksheet will be required before we are able to send your award. The award package will indicate all documents required to accept your financial aid award.
  6. “Missing Information” will delay the completion of your aid file. Letters will be mailed at regular intervals if you are missing required documents from your aid file. The letters will detail what is missing.
  7. When your aid file is complete, a final check is made and records are marked so your aid is ready to release after enrollment has been checked.
  8. After each semester’s add/drop date, enrollment status is checked and aid released to your student account in the Student Accounts Office. If you have changed your plans, your aid may have to be adjusted, resulting in delays and reduction of aid. After your aid has been released, the Business Office will issue any refund check to you at your home address.

Questions? Contact the Admissions Office.